Workflow routing
Right-click any document and send it to another user. Every hop is stamped with a date and time, so approvals are accountable and bottlenecks are obvious.
OnPoint DMS · SaaS
Your file cabinet.
Without the file cabinet.
Same cabinets, same folders, same tabs your office already knows — except they open in a browser, all your cabinets, folders, and documents are just a mouse click away.
Open a cabinet
We build the cabinet around your office
Every office files differently. Pick yours and see how the cabinet gets structured.
Cabinet 01
Audits stop being a fire drill
Government offices keep paper in boxes in a room down the hall or in the basement. Records get misplaced, and every audit means filling those boxes again. Auditors would rather have a login and a search bar — and so would you.
Schedule your demo →- Grants & contractsEvery document a grant collects over its lifecycle, in one place for its whole lifecycle.
- Audit prepPull the records an auditor asks for while they're still on the phone.
- Accounts payableMatch POs to invoices and packing slips without touching a printer.
- Fund recordsA folder per fund, with its deposits and reports already sitting in it.
- MinutesFull-text search finds the meeting where that subject came up six months ago.
Cabinet 02
Nobody generates more paper than HR
Storing, printing, copying, signing and mailing is most of the job. Enter an applicant's details once and every form after that fills itself in — onboarding, employment change, enrollment.
Schedule your demo →- Find anyone, any waySearch by name, DOB, SSN, address, ZIP, department, supervisor, hire or term date.
- Prefilled formsDemographics entered once populate every form that needs them.
- Right-click to routeSend a Word doc, PDF form or scan to any user for approval, timestamped.
- Naming templatesEvery filed document lands with a consistent name, no matter who filed it.
- HR kioskGive staff and new applicants a place to submit and sign their own paperwork.
Cabinet 03
Student files that keep up with the district
Transcripts, special education documentation and signature-ready forms, organized so records survive transfers, staff turnover and compliance reviews.
Schedule your demo →- TranscriptsFiled once, retrieved in seconds, and never in the wrong cabinet.
- Special educationUse external share to send documents for parent for signatures.
- Signatures built inSend a form for signature without printing or scanning it.
- Transfer RecordsEasily transfer student records from one district to another.
Cabinet 04
We cut our teeth on agencies
Twenty years ago we started taking insurance agencies and brokers paperless, and the policy cabinet is still the one we know best. Once you have it, you won't want to work without it.
Schedule your demo →- Policy or insuredA cabinet built either way, or both, with folders structured to match.
- As many cabinets as you needSeparate client and policy types with folder labels instead of more storage.
- Labeled on creationA drop-down at folder creation keeps hazard and other policy types findable.
- Details entered oncePolicyholder, property and policy basics become searchable index fields.
- A tab for photosProperty images live in the folder with everything else.
Cabinet 05
A cabinet for every property
Each property gets its own cabinet and its own folders. Leases go out for signature from that cabinet, come back signed, and file themselves — tracked the whole way.
Schedule your demo →- Lease e-signaturesSend from the cabinet the lease belongs to.
- Mobile appLook up property documentation from wherever you are.
- Apartment HousingHave a folder for each apartment with tenant information in the folder labels.
Cabinet 06
Fill it out. File it. Send it to sign.
Print, sign, scan, email the attachment back — that whole loop goes away. Complete the form on screen, file it in the cabinet, and route it for approval and signature in the same three clicks.
Schedule your demo →- Paper to e-formWe convert your paper forms, or make your existing fillable forms template-ready.
- Public or internalForms your staff use and forms the public fills out, both covered.
- Secure external sharingSend documents to a third party for signature without losing the trail.
- Part of the packageForm conversion is included, not a separate line item.
In the base package
What comes in the cabinet
Fillable forms
We convert paper forms into e-forms and set them up as templates. Index data you've already entered prefills them.
Electronic signatures
Send a document for signature to staff or to someone outside your office, and get it back filed in the right folder.
Full-text search
Search inside documents, not just their names. It's how you find the meeting minutes where a subject actually came up.
Naming templates
Every document type gets a naming rule, so ten people filing for ten years still produce one consistent cabinet.
CC receipts New
Photograph a receipt and it files itself on upload. Reconcile the statement from a dashboard that remembers where you stopped.
Newest release
Credit card receipts, handled on the way in
Two pieces that finally close the loop on card statements.
Capture
Receipts file themselves
Take the picture, and it's filed on upload. There's nothing left in your wallet to keep up with and nothing to sort at month end.
Demo footage captured on an iPhone 16 Pro.
Reconcile
Pick the statement back up
Work the card statement whenever you have time. The dashboard keeps track of where you left off, so stopping halfway costs you nothing.
Included free with the base package bought in August 2026.
About RyaTech
It all starts with document management
Every business lives by documents. Emails, Word files, spreadsheets, paper forms, fillable forms — they're the working tools of every private business and public entity, and they all have to be managed.
Our foundation is OnPoint DMS. Around it we do business process consulting and web, mobile and custom software development, so the way your documents move matches the way your office actually works.
Get in touch →-
Workflow
From creation to archive, a document passes through human decisions. We make those steps faster, trackable and auditable — no more walking a folder down the hall to find out who has it.
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Fillable forms
We convert paper forms to e-forms, or take the fillable forms you already have and make them template-ready. In-house or public-facing, it's part of the package.
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Real results
We stay involved in your business rather than handing over a login and disappearing. Outcomes that make a difference to a department are the point.
Common questions
Before you call
Is the system easy to use?
It mimics a file cabinet, because that's the structure your office already thinks in. What it adds is retrieval: find an applicant or employee folder by last name, first name, DOB, SSN, address, ZIP, department, supervisor, hire date or term date. That information is recorded once and reused everywhere.
Can we get rid of paper forms?
Yes. Once various demographic information is in the folder labels, we reuse it to prefill forms — We set each form up a template.
Does it support workflow?
Yes. Right-click and route a Word document, PDF form or scanned PDF to any other user. The route is recorded with dates and times, which helps with accountability and shows you where a process is getting stuck. It works especially well for approvals.
How do documents get named?
We build a naming template for every document type that gets filed, so every user stays consistent. Setting them up takes some time up front and pays for itself over time.
How do we file an emailed form?
Drag the email attachment into the applicant's folder under the Application tab, pick the naming template, and press File.
Can we have multiple file cabinets?
Yes. You can have as many cabinets as you need and we can structure each one differently. You can have one for each department and for different purposes like PO requests, HR Approvals, etc.
Something not covered here? Email tpeek@ryatech.us or call (205) 529-0941.
Let's talk
See it running on your own paperwork
A demo is a conversation, not a sales script. Tell us what your office files and how it files it, and we'll show you what that cabinet looks like in OnPoint DMS.
- Phone (205) 529-0941
- Email tpeek@ryatech.us
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Office
Jasper, Alabama 35501
United States